Frequently asked questions​

​​​Services and styling
 

What does Poshnics offer?

Poshnics creates fully styled Signature Picnics and Tablescapes for gatherings of 2–30 guests.

With our full-service experiences, we plan the details, style everything before your guests arrive and return afterwards to clear, collect and wash everything.

Self-styled packages and individual hire pieces are launching soon.

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What is included in a full-service booking?

Every full-service booking includes a consultation, coordinated tableware, glassware, linen napkins, candles, decorative details, fresh seasonal flowers, personalised place names, setup, styling, collection and washing.

Signature Picnics also include our low picnic tables, rugs and cushions.

Tablescape Styling uses your existing dining table and chairs unless additional furniture has been quoted separately

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Do you provide tables and chairs?

Signature Picnics include Poshnics low picnic tables, rugs and cushions.

For Tablescape Styling, you provide a suitable dining table and chairs. Where required, additional tables and chairs may be sourced and quoted separately.

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How many guests can you accommodate?

Our standard Signature Picnic and Tablescape packages accommodate between 2 and 30 guests.

For larger gatherings, brand events or more complex installations, please contact us for a bespoke quotation.

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Can I choose the colours and styling?

Yes. We will discuss your occasion, preferred colours and the atmosphere you would like to create.

Poshnics uses a curated collection of preloved and vintage pieces alongside seasonal flowers, so every setting will be individual. We do not guarantee exact replicas of previous setups, but you are welcome to share images you love as inspiration.

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Are fresh flowers included?

Fresh seasonal flowers are included with every full-service Signature Picnic and Tablescape.

After your gathering, the flowers will be gathered and bound for the host to take home.

Premium florals and statement arrangements can also be added through our Finishing Touches collection.

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Is personalisation included?

Personalised place names are included with every full-service booking.

Additional details—including personalised ribbons, fabric signage, branded elements and bespoke stationery—can be added for an additional charge. Final names and wording are required at least 14 days before the event.

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Is food and drink included?

Food and drink are not included as standard.

You are welcome to provide your own, and we can recommend trusted local catering partners where suitable. Any catering arrangement is made directly between you and the chosen supplier unless otherwise agreed in writing.

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Do we need to wash up or clear anything away?

For full-service Signature Picnics and Tablescape Styling, no. We return after your gathering to clear, pack away and take care of all the washing.

With Self-Styled Hire, you are responsible for setting up, packing down and cleaning the collection. All tableware, glassware, cutlery, vases and decorative pieces must be washed, completely dried and carefully repacked according to the supplied return guide.

Used linen should be returned separately as instructed and does not need to be washed by the client.

Additional cleaning, replacement or repacking charges may apply if items are returned dirty, wet, damaged or incorrectly packed.

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Booking and payment

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How do I make an enquiry?

Complete our enquiry form with your preferred date, location, occasion, service and estimated guest number.

You do not need to have every detail decided. We will help you choose the most suitable package and finishing touches.

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How do I secure my date?

Once availability and your chosen service have been confirmed, we will send your quotation, booking information and payment details.

Your booking is confirmed once the required non-refundable booking fee or agreed booking payment has been received and your booking form has been completed.

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How long can a date be held?

An available date can be provisionally held for up to three days.

If the required booking payment is not received within that time, the date may be released for another enquiry.

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When is the remaining balance due?

The remaining balance is due 14 days before your gathering.

Your final guest number, location, timings, styling details and any optional extras must also be confirmed by this date.

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Is a security deposit required?

A refundable security deposit of £50–£100 may be required, depending on the service, guest number and items included.

The deposit is normally returned within 48 hours after the event, once all equipment and styling pieces have been checked.

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What is your cancellation policy?

If you cancel more than 14 days before the event, the non-refundable booking fee will be retained. Any additional payments may be refunded, less any costs already incurred for flowers, personalised products, materials or third-party services.

Cancellations made within 14 days of the event may result in the loss of all payments, as preparation and purchasing will already have begun.

Please refer to our full Terms and Conditions before booking.

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Location, timing and weather

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What areas do you cover?

Poshnics is based in Coventry and covers Warwickshire, the Cotswolds and selected areas across the West Midlands, including Birmingham and Solihull.

Travel, delivery and collection charges are calculated according to location and confirmed in your quotation.

Additional parking, venue access or permit charges may also apply.

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Can I choose any location?

Yes, provided the location is safe, suitable, level and has the necessary permission.

For parks, gardens, shared grounds and hired venues, you are responsible for checking whether permission, permits or venue approval are required.

We may request photographs or access information before confirming the setup.

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What happens if it rains?

Outdoor bookings require a suitable backup plan, such as an indoor room, covered area or appropriate gazebo.

If unsuitable weather is forecast and no safe backup location is available, we can offer one complimentary reschedule within three months, subject to availability.

Full refunds are not offered because of unsuitable weather, so a realistic backup plan is essential.

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How long is the hire period?

Full-service Signature Picnics and Tablescapes include up to four hours of hire, beginning from the agreed ready-for-guests time.

Additional time may be available if arranged before your event and will be quoted separately.

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Do I need to be present for setup and collection?

You or an agreed representative must be available and contactable at the arranged access, handover and collection times.

A 10-minute grace period is allowed. Waiting fees may apply if access or collection is delayed beyond this time.

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Guests and equipment​

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Are children welcome?

Absolutely. Children must be supervised by a responsible adult, particularly around candles, glassware, tableware and decorative items.

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Can pets attend?

Pets may attend where the location allows, but they must be supervised and kept away from delicate tableware, flowers, rugs and styling pieces unless agreed in advance.

Cleaning, repair or replacement charges may apply if any items are damaged or heavily marked.

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What happens if something is damaged or goes missing?

Any breakage, staining, damage or missing items may result in part or all of the refundable security deposit being retained.

If cleaning, repair or replacement costs exceed the deposit, an additional invoice may be issued.

 

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